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10 Terms You must Include in Your Lease or Rental Agreement

10 Terms You must Include in Your Lease or Rental Agreement

If you are a landlord and
have property to rent, it’s important to have a written lease or rental
agreement. If you and your tenant have a legal dispute, having a written
agreement increases your chances of a favourable outcome. Your lease or rental
agreement should include the following items;

  1. Tenants and occupants’ information
  2. Information about the rental property
  3. Length of the lease
  4. Rent payments
  5. Security deposit and other charges
  6. Rules and policies
  7. Contact information
  8. repair and maintenance 

Tenants and occupants’

It should be mandatory for
anyone over the age of 18 to sign and be listed as a tenant on the lease or
rental agreement. So, the tenants are legally obligated to pay their rent and
to use the property in accordance with all terms and conditions set forth in
the lease. Therefore, if the other tenants fail to pay, you can legally demand
their entire rent from one of them, and if any tenant violates an important term
of the agreement,
you can terminate tenancy for the entire group of

Information about the
rental property

Include the full address of
the property, including the building and unit number. Also include If there are
any specific parking areas. Be sure to include the assigned parking number, for
example, if the rental includes it. If the tenants are not be allowed to access
certain areas just include it in the agreement.

Length of the Lease

There are short-term
tenancies (typically on a monthly basis) created by rental agreements that
automatically renew until the landlord or tenants end them (depending on the
agreement type) While leases create tenancies that expire after a specific
period of time (usually a year). Please note the start and end dates regardless
of which method you choose.

 Rent payments

when and how to pay rent
, such as via mail to your office, in your
contract. To avoid misunderstandings, include specifics such as, acceptable
methods of payment (for example, personal check only, bank deposit only), what
the late rent fee is (if applicable), how much it is (if applicable), and the
grace period (if applicable).

Security deposits and
other charges

There are several things
you should be clear about if you want to avoid some of the most common
conflicts between landlords and tenants: what you could use the deposit for
(for example, covering any unpaid rent or repairing damage the tenant causes)
and what you won’t accept it as payment of last month’s rent. To find out when
and how you will refund the deposit and account for any deductions, check your
state’s laws on returning security deposits when the tenants vacate the

Repair and Maintenance

A clear lease
or rental agreement that outlines both the landlord’s and the tenant’s
responsibilities for maintenance will help you avoid rent-withholding issues
and other problems (especially with security deposits). As a tenant, you are
responsible for keeping the rental property clean and you are also responsible
for paying for any damage caused by your abuse or negligence. The tenant must
notify you if there is a defect or hazard in the rental property, with
specifics on how you will handle complaints and repair requests

 Landlord’s Right
to Enter Rental Property

It is important that your
lease or rental agreement spells out exactly when the landlord have the legal
to enter the property, such as when making repairs, and how much
notice you will give the tenant in advance. As a landlord its always important
to give at least a notice of 24 hours before entering into a tenant’s house.

 Rules and

Do not forget to include
any rules or regulations that are so important to you that you’d be willing to
kick out a tenant who broke them. It is possible to write other, less important
rules in a separate document. These terms and conditions are included in most
rental agreements:

  • Illegal activity: As a way to limit your potential liability and to help prevent
    injury to others and your property, the contract should include a clause
    prohibiting illegal or disruptive behaviour, such as drug dealing or
    excessive noise.
  • Smoking: If you don’t
    allow smoking, remember that the ban covers all types of smoking. If you
    limit smoking, make a list of where and when tenants are allowed to do so.
  • Pets: If your rental
    allows pets, include the following policies: Specify the number of pets a
    tenant is permitted to have, as well as the types, breeds, and sizes of
    animals that are permitted. Note whether pets must be leashed outside the
    unit and whether tenants are responsible for cleaning up pet waste in
    common areas.

Contact Information

Encourage tenants to
contact you in writing if they have questions or concerns about certain issues.
The use of text messages and instant messaging may be appropriate in some
situations, but it is important that you keep an accurate record of all
communications with your tenants, which you can print out in the event you need
to show a judge. Let your tenants write or give their notice inform of writing.

Bottom Line

These clauses in your
rental agreement will protect you if your tenant turns out to be someone you
don’t want to rent to anymore. Rental agreements make it simple to evict
tenants who refuse to leave the premises. If you are a landlord and you need
help in writing the Lease or rental agreement leave a comment, we will keep in
touch with you.

Is there  term you think is important? Let us know in the comments section.


Writing out a landlord-tenant contract can
be tedious and time-consuming. While you could use boilerplate language you
find on the internet, why take the risk?
We can support you to
 a lease agreement for you or houses you manage. Contact
on 0726982982 and we shall give you a  carefully drafted agreement for free.

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